Discuss the write-up with the employee in a private setting and have them sign it. Handling the Process (Best Practices)

Explain how the behavior affected the team, project, or company.

Example: "On April 28, 2026, [Employee Name] was 45 minutes late for their shift," rather than "[Employee Name] is lazy".

Clearly define what acceptable behavior looks like going forward.

How to Write Up an Employee: 11 Common Situations - BambooHR

Spaces for both the supervisor and the employee to sign, acknowledging the document was discussed. Step-by-Step Writing Guide

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Discuss the write-up with the employee in a private setting and have them sign it. Handling the Process (Best Practices)

Explain how the behavior affected the team, project, or company.

Example: "On April 28, 2026, [Employee Name] was 45 minutes late for their shift," rather than "[Employee Name] is lazy".

Clearly define what acceptable behavior looks like going forward.

How to Write Up an Employee: 11 Common Situations - BambooHR

Spaces for both the supervisor and the employee to sign, acknowledging the document was discussed. Step-by-Step Writing Guide